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Job Post Details

PERSONAL ASSISTANT TO DIRECTOR - job post

HEINDRICH TRADING PTE. LTD.
Singapore
$10,000 - $12,000 a month - Permanent
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Job details

Here’s how the job details align with your profile.

Pay

  • $10,000 - $12,000 a month

Job type

  • Permanent

Location

Singapore

Full job description

Personal Assistant to Director (Export/Import, Commodities)

Key Responsibilities:


1. Administrative Support:

  • Manage the director’s calendar, scheduling meetings and appointments related to export/import operations.
  • Organize and maintain documentation, records, contracts and trade agreements.
  • Prepare and edit reports, presentations, and correspondence related to operational performance and market conditions.

2. Communication:

  • Act as the primary point of contact for communication with third parties.
  • Screen calls and emails, prioritizing messages from key stakeholders.
  • Draft and manage communications regarding shipments, quality control, and operational updates.

3. Meeting Coordination:

  • Organize meetings with third parties, ensuring all logistical details are arranged.
  • Prepare meeting agendas and take minutes, documenting decisions and action items.

4. Negotiation and Representation:

  • Represent the director/CEO in negotiations with third parties, ensuring the organization's interests are upheld.
  • Prepare for negotiations by conducting research and developing strategies to achieve favourable outcomes.
  • Strategize for expansion into the Central and South American market.

5. Market Research and Analysis:

  • Conduct research on market trends, pricing, and regulations related to the commodities.
  • Assist in compiling reports on supply chain performance and quality assessments.
  • Building a foundation for operations in the new markets.

6. Quality Control:

  • Collaborate with the directors to establish quality control measures for the commodities.
  • Travel as needed to inspect commodity quality at supplier locations, ensuring compliance with standards.

7. Project Management:

  • Assist in managing projects related to import/export operations, tracking progress and deadlines.
  • Coordinate with various departments (e.g., logistics, compliance) to ensure smooth operations.
  • Develope market entry plan.

8. Confidentiality and Discretion:

Handle sensitive information regarding contracts, pricing, and relationships with third parties with discretion.


    Qualifications:


    1. Education: Master degree


    2. Experience: Prior experience as a personal assistant or executive assistant in export/import, with specific knowledge of commodities.


    3. Skills:

    • Strong understanding of export/import processes and regulations.
      • Familiarity with natural resources and quality assessment standards.
      • Excellent negotiation and communication skills, particularly for engaging with third parties.
      • Proficiency in office software (e.g., MS Office Suite) and relevant trade management software.


    Personal Attributes:

    • Strong attention to detail, particularly in documentation and quality control processes.
    • Professional demeanor with the ability to work independently and prioritize tasks.
    • Willingness to travel frequently to inspect and meet with stakeholders.

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