13 Collaboration Tools to Increase Teamwork (With Benefits)

By Indeed Editorial Team

Published 15 November 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Collaboration is a crucial element of the workplace as it allows employees to successfully complete tasks and projects by working in teams or small groups. The market has different collaboration technologies and tools that can encourage and facilitate teamwork, which helps improve organisation workflow and increase productivity. Learning about the various collaboration tools can help you leverage the right one to benefit the organisation. In this article, we explain what a collaboration tool is, outline 13 collaboration tools, briefly discuss their features and share how you can use them effectively in the workplace.

What are collaboration tools?

Collaboration tools are technological tools that improve the way teams work and help members to communicate more effectively to complete projects and tasks together. For example, a digital whiteboard is a collaboration tool that allows users to brainstorm ideas and share them with others in real time. Other examples of collaboration tools include software programs like online messaging systems and task managers to file sharing services.

These tools allow teams to work together remotely on projects in a digital platform or online settings. Teams can use videos, texts and audio to create presentations or documents from any location. Collaboration tools help to remove any time and location constraints for working, which allows employees to connect and work efficiently. This cooperation fosters team development and increases overall efficiency and productivity.

Related: What Is Collaboration? (With Benefits, Types and Tips)

13 types of collaboration tools

Study these 13 types of collaboration tools and their features to help you select a suitable one for the workplace:

1. WebEx

WebEx is a platform for online collaboration that makes it easy for employees to hold virtual meetings. WebEx offers efficient options for organising meetings online, such as chat rooms, video chatting and digital presentations. Their web conferencing, video conferencing and unified communications services allow you to collaborate with coworkers and communicate with clients or customers. Since WebEx offers group video chats, many companies also use it to host online seminars or training sessions for new hires.

2. Miro

Miro is an online whiteboard platform that allows a creative team to essentially collaborate to wireframe, prototype or mockup a project in real time. It's versatile and can act as a whiteboard, project management, marketing and brainstorming tool together. With Miro's built-in video and audio calling, you can screen share and give a virtual presentation to the team members synchronously. The endless canvas whiteboard also allows you to scribble notes and observe what your team members are writing in real time. Miro enables effortless collaboration that increases productivity and empowers the organisation to solve problems faster.

Related: How to Enhance Collaboration and Teamwork (Plus Benefits)

3. Jira

Jira is an easy-to-use tool that lets teams collaborate and make changes across a project's entire life cycle. It contains pre-built scrum and kanban boards that are great for managing agile teams and task organisation. In addition, teams may view workflows and track task progress in real-time using the scrum and kanban boards. Managers can quickly determine the progress of different tasks and identify areas of improvement. They can use Jira's agile reports to gain actionable insights into the team's performance. Jira also supports activities like agile sprints and other project views, such as user stories and story points.

Related: 14 Kanban Interview Questions (With Sample Answers)

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4. GitHub

Github is a cloud-based portal that allows developers to store their code and track and manage modifications to their software projects. GitHub maintains both public and private code and allows businesses and teams to discover, collaborate and share software. Its version control feature helps developers and teams track the changes to the code in software projects. Other features include code review, team management, syntax highlighting and issue tracking. Its user-friendly design makes it easy for beginner programmers to work without requiring extensive command-line knowledge or technical experience.

Related: What Is Software Development? (Definition, Process and Types)

5. Canva

Canva is a graphic design tool that makes it simple for both individuals and teams to design anything. Teams can create, customise and share their visual ideas easily and choose from thousands of expertly crafted templates. This includes stickers for social media graphics, brochures, slides, posters, films to business presentation designs. It allows your teams to collaborate digitally and work to turn graphic design concepts into reality. Canva is easy to use and supports features that allow users without significant design experience to work on the platform together and share their work.

6. Asana

Asana is a cloud-based project management and task collaboration platform that allows teams and employees to communicate and exchange information seamlessly from anywhere. Managers can use the calendar, list and broad view to monitor and manage tasks' progress and allocation. Asana's built-in communication features allow team members to quickly communicate with one another in dedicated channels. Asana can help you create and distribute assignments, communicate links and images and keep track of deadlines. Asana also supports integration with other work programs, which helps team members to collaborate with one another and keep track of their tasks more efficiently.

Related: What Is Scope in Project Management and Why Is It Important?

7. Slack

Slack is a digital platform that businesses use to set up collaborative and connected workspaces for their employees to share information and work as a team. It offers services and capabilities like file sharing, instant chat, audio and video call, which enhances team collaboration and communication. Its chat interface allows for quick, secure and organised team communication, which helps managers quickly track and delegate tasks and duties. Slack also allows you to manage and organise company projects efficiently. Furthermore, it supports integration with other project management tools and software.

8. Monday.com

Monday.com is an all-purpose project management platform that allows teams to digitise their workflow, track processes and collaborate online efficiently. Its interface is straightforward and easy to use, which enables teams to design procedures, increase transparency, collaborate and respond to changing demands. Managers may create project schedules, track their progress and manage activities by using Monday.com's scheduling function. It also facilitates team communication through posts, calls and direct messages. Monday.com has an internal CRM system that also enables teams to manage advertising campaigns, video production and other projects easily.

9. Notion

Notion is an all-in-one knowledge work tool that allows team members and employees to share and write documents, take notes and manage projects together. Its adaptable interface and user-friendly design make it easier for employees or internal users to learn new information and help simplify complex concepts into easy-to-understand material. Notion also enables active collaboration by offering features such as spreadsheets, knowledge base, notes and project schedulers to keep track and monitor company activities and data efficiently. Notion also serves as a capable project management tool that allows you to organise tasks and projects using lists, calendars and kanban boards.

10. Trello

Trello is an Internet tool that enables employees to make lists and organise them efficiently. It contains project cards for creating schedules and kanban boards that allow you to view details of tasks and assignments easily. Trello helps you visually organise work and enables team members to customise their tasks cards and update actions and progress in real time. Project managers may find it beneficial to record and keep track of each stage of a project using the Trello boards.

Trello also offers features such as adding action call-outs, automating deadlines and setting calendar alerts and reminders. Managers can assign cards to team members, add files, establish deadlines and leave comments. Team members can move their cards to prioritise different tasks and easily keep track of multiple assignments simultaneously.

Related: What Is Visual Communication (With Types and How-to Guide)

11. Proofhub

ProofHub's centralised platform is a project management and collaboration tool that assist teams in keeping track of their projects. ProofHub's all-in-one project planning software helps team members easily visualise and organise their routine tasks and activities. They can plan and monitor projects' status, organise files and communicate with other departments and colleagues using the platform. They can also use Proofhub's online proofreading tool capability to review and approve documents. Its cloud-based platform provides a shared space that helps keep all team members on task by automatically alerting them to goals and project deadlines.

12. Flowdock

Flowdock is an online collaboration application that lets team members and employees establish chat groups. It's an agile tool that aggregates all conversations, email messages, feeds, alerts, pull requests and notifications in a single dashboard. It enables teams to discuss, work together and share files in real time. Additionally, Flowdock allows you to enable custom notifications and helps you to organise your messages and collaborate with others more effectively. You can also quickly search through messages, feeds and notifications using keywords, which can help you identify and resolve issues quickly.

13. Igloo

Igloo is a collaborative tool that enables users to build virtual workspaces. Users of Igloo's digital workplaces can use tools to create documents and presentations and integrate other programs like customer relationship management software into their platform. It offers features like file sharing, calendar management and communication channels, including chat and email to foster better collaboration among teams. Igloo's easy drag-and-drop interface allows for powerful customisation that allows team members to access features, such as feedback tools and search engine capabilities that can improve productivity and increase engagement.

Please note that none of the companies, institutions or organisations mentioned in this article are affiliated with Indeed.

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