63 Email Sign-Offs To Use for Professional Emails

By Indeed Editorial Team

Updated 27 October 2022

Published 12 June 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

In business, email is typically the most common medium of communication, especially for professional purposes. To end your email, it's best to keep your email sign-off at the end of your email sharp and memorable. Learning how to end your emails in a professional manner can help you optimize your communications. In this article, we will provide a list of great email sign-offs to help you create thoughtful and strong emails.

What is an email sign-off?

An email sign-off, also known as a valediction, is a phrase used at the end of an email, just before your name. The main purpose of email sign-offs is to close your email with respect and send your regards to the recipient. You can usually follow email sign-offs with a comma and your full name. Here are the most common email sign-offs that people use to end their emails:

  • Thanks,

  • Sincerely,

  • Best,

  • Regards,

  • Respectfully,

While you can always use these common valedictions, you can also select unique and personal email sign-offs to leave a deeper impression with your emails. If you struggle to choose a good email sign-off, you can first consider the context and tone of your email, such as whether you are sending it to a friend, colleague, acquaintance or professional correspondence.

Read more: How to Ask Someone to Be Your Referee: Email Examples

Examples of email sign-offs

Some emails are best closed off with purely professional and traditional email sign-offs. However, some others might sound better using more personal and fun valedictions. Here are some examples of email sign-offs you can use depending on your email's context:

Professional

When you are sending an email to a professional client, it's best to opt for the most basic email sign-offs. Try to make them brief and respectful while also showcasing your personality. Here are some of the more professional sign-offs you can consider using:

  1. Kind Regards,

  2. Warmest Regards,

  3. Sincerely,

  4. Best Wishes,

  5. Cheers!

  6. Best Regards,

Related: How To Use Best Regards in Emails (With Tips)

Gratitude

Having a sense of gratitude can help you develop a positive relationship with the recipient. Using a gratitude notion in your email may also emphasise a friendly tone. You can consider using these sign-offs after a meeting, during a project or after receiving help from the email recipient:

  1. Thank you for [specific reason].

  2. Thank you for your time.

  3. Thank you for the support!

  4. Thank you for your consideration.

  5. Great working with you!

  6. Thanks for always [specific reason].

  7. Many thanks!

  8. I appreciate your help.

Related: How to Practice Gratitude While Working Remotely

Anticipation

Anticipatory sign-offs indicate your enjoyment of an activity. Referencing an upcoming activity can give your recipient a positive event or activity to look forward to. Using an anticipatory email sign-off is an especially useful strategy to use before an event that the recipient will attend. Here are some email sign-off samples that indicate anticipation:

  1. Have a great [holiday].

  2. Looking forward to seeing you at [event].

  3. Can't wait for [event]!

  4. To a fantastic [event].

  5. Have a wonderful trip!

  6. Have a fun weekend!

  7. Have a splendid [date, activity or event]!

  8. I'll circle back shortly.

  9. Until next time.

  10. The countdown to [event] begins!

  11. See you soon!

Related: Tips for Using Thank You vs. Regards in Emails and Letters

Action

Action-based valedictions, also known as call to actions, are sign-offs using uplifting and engaging tones while requesting the recipient to take action at once. These sign-offs are particularly useful for clients and customers who are working together with you or may have an interest in your company, product or service. Here are some samples of calls to action as email sign-offs:

  1. Can't wait to hear from you!

  2. What are your thoughts?

  3. Let me know what you need to get started.

  4. You can reach me anytime.

  5. Let me know what you think.

  6. Does this look interesting?

  7. Don't forget to [action]!

  8. Let's catch up soon!

Motivation

Motivational email sign-offs indicate care and sympathy for your recipients. For example, if you know the person to whom you're sending the email has an important event coming up, you can reference it in your email sign-off. They might appreciate that you have taken the effort to remember details about their life. Here are some motivational valedictions you can use in your next email:

  1. Wishing you the best at [event].

  2. Looking forward to hearing about your continued success.

  3. Sending happy thoughts in your direction.

  4. Sending positive vibes your way!

  5. Hope this helps.

  6. Keep fighting the good fight!

  7. Keep your chin held high!

  8. Hope you feel better soon.

Compliments

Complimenting your recipients is also a great way to end an email. Compliments tend to make people feel good about themselves and their work. Using a complimentary email sign-off is an excellent way to build rapport and a positive relationship with the email recipient. These are some ways to compliment your email recipients:

  1. Great working with you.

  2. You always brighten my day.

  3. Keep up the good work!

  4. It's always fantastic to work with you!

  5. No matter what you decide, keep up your great work!

  6. You always [action they do that makes you happy]!

  7. To your continued success,

  8. You're an inspiration!

  9. Congratulations!

  10. Stay awesome.

Related: How To Praise Someone Professionally (36 Ways You Can Do It)

Humorous

Humorous sign-offs add some levity to any email. These sign-offs are best used with clients or colleagues whom you have worked with quite closely, and with whom you hope to build a deeper connection. Get creative with humour-based valedictions like these:

  1. G2G, bye!

  2. Peace out.

  3. See you later, alligator!

  4. Are you still reading this?

  5. Thank goodness it's Friday!

  6. And that's a wrap!

Pop culture references

You can use these sign-offs when emailing customers, friends, colleagues or business partners whom you know share the same interest in pop culture or at least are the same age as you to understand the reference. These options will help the recipient remember you:

  1. Live long and prosper.

  2. May the Force be with you.

  3. So long, and thanks for all the fish.

  4. To infinity and beyond!

  5. Hakuna Matata!

  6. That's all, folks!

Related: Using The Phrase "To Whom It May Concern"

Tips for crafting a strong email sign-off

Writing a great email sign-off can demonstrate your professionalism and personalise the message to the recipient. Use these tips to write an impressive and memorable email sign-off:

Add a closing sentence

To ensure your email looks professional and consistent, try to regularly include a closing line before your sign-off. A closing typically consists of a sentence or two thanking the reader for taking the time to read your message or expressing your good wishes to the recipient. It can also reiterate the body of the email to remind the recipient of key pieces of information or to take a certain action. This politely ends the conversation and leads into the email sign-off.

Related: How to End an Email (With Closing Examples and Tips)

Relate the sign-off to your relationship with the recipient

The type of sign-off you include in your email can depend on the relationship you hold with the recipient. For instance, if you're sending an email to a hiring manager regarding your job application status, you can use a professional sign-off. For emails to friends, consider a humorous or pop culture sign-off. If you don't know the person you're emailing or you're unsure of your relationship with them, consider sending a professional sign-off to ensure you remain polite and courteous at all times.

Related: How to Write a Job Application Email

Include your first and last name

If this is your first interaction with the recipient, consider listing your first and last name right below the sign-off line. This allows the reader to understand who is writing to them and who to address when drafting a reply. If you have already spoken with this person, consider including only your first name for a more casual and friendly ending to the email.

Proofread for spelling and grammar

Featuring a sign-off with correct spelling and grammar ensures the email looks professional. It also shows the recipient that you took the time to closely review the sign-off and the rest of the email before sending it to them. Try reading the email and the sign-off out loud or asking someone to review it to provide feedback on any grammatical or spelling errors.

Related: Proofreader Skills: Definition and Examples

Use a different sign-off each time

To ensure each of your emails looks unique and personalised, consider using a different sign-off for each one. Crafting a personalised sign-off can strengthen your connection with the recipient and make your email more memorable. Try catering your sign-off toward the specific person and the message you're conveying in the email's body. For instance, if your message is requesting an important file from a client, the sign-off can remind them of this by saying, "I look forward to receiving the case study on Tuesday, May 15, as discussed."

Related: Guide on How To Start an Email (With Tips and Examples)

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