How To Write a Resignation Letter for a Personal Reason
By Indeed Editorial Team
Updated 11 September 2022 | Published 7 September 2021
Updated 11 September 2022
Published 7 September 2021
The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.
At some point, you may need to resign from a job for personal reasons, and if you do, it's important that you leave on a positive note. Preparing a thoughtful resignation letter confirms the details about your departure and provides a medium for you to say goodbye to your employer. Learning how to write a resignation letter for a personal reason can help you draft a letter with relevant information while still remaining professional. In this article, we discuss the importance of writing a resignation letter when leaving for personal reasons, describe what to include in one and offer effective resignation letter samples to help you write your own.
Why is it important to write a resignation letter?
Writing a resignation letter is important because it officially informs your supervisor of your plans to leave your role. Even if you talk to your manager about the personal matters that cause you to resign from your job, having an official letter provides documentation for your human resources file. When departing for personal reasons, your resignation letter is an opportunity to confirm that you're not leaving because of the job itself, though you don't have to disclose any specific details about why you're resigning.
How to write a resignation letter for a personal reason
Use these steps to prepare your resignation letter when you need to leave a job for personal reasons:
1. Give as much notice as possible
Once you discover you have personal reasons that conflict with your ability to do your job, start planning to announce your resignation. When resigning for personal reasons, it's common to have to leave in a hurry, which may mean that you can only provide limited notice. If you aren't able to give the required notice before leaving, be considerate by telling your supervisor as soon as possible. By writing and submitting your resignation letter promptly, you show respect and consideration for your manager and team.
2. State your resignation
After your header, use the first sentence in the letter to state that you're resigning from your position. Be direct and straightforward about your plans to resign so that your manager immediately understands the situation. Here are a few examples of ways to begin the letter:
This letter is official notice of my resignation at Southstar.
I'm writing this letter to notify you of my resignation from my position at Open Door Tutoring.
I regretfully announce my resignation from Quantum Tech Solutions.
When resigning for personal reasons, you can add more details later in your letter. By opening the letter with a clear statement, you avoid any confusion and provide documentation of your plans.
3. Briefly explain your reasons
Describe why you're leaving your position using a simple phrase or a few sentences. Because you're resigning for a personal reason, you can decide how much information you want to share. If the reason is private, you may decide to simply state that you're leaving because of personal circumstances. You can also provide an overview of the situation if you feel comfortable sharing basic information.
Regardless, be succinct when discussing the cause of your departure in your letter. A resignation letter is a professional document, and you can have an in-depth discussion with your manager or team members later. Here are some examples that disclose varying levels of information:
Due to personal reasons, I'm unable to continue working at this time.
I'm having health issues that interfere with my ability to work in this field, and feel that it's in both my and the company's best interest for me to resign.
Because of family matters that require my focus, I must submit my resignation.
4. List your last day
Be clear about how long you can continue working and the date of your last day at work. State your last day in the letter based on the length of your resignation notice. You may plan ahead for your resignation and give an extended notice, or you may need to resign right away. Being direct gives your employer the opportunity to make plans about your workload.
Related: What Is a Notice Period?
5. Show gratitude
Include a sentence or two in your letter saying thanks to your supervisor and team for the opportunity to collaborate and work together. Being appreciative in your resignation letter is important for maintaining a positive relationship. If you have a close relationship with your manager, consider sharing a memory or listing some of the skills you learned from them.
6. Share your next steps
Describe your plans for finishing any outstanding projects. Offer to provide assistance with any challenges related to hiring your replacement or adapting to the sudden change. List information about any additional plans for your final days to be transparent with your supervisor.
Template resignation letter for personal reasons
Here's a basic template for a resignation letter that you can use to structure a letter when resigning from a job:
Dear [employer or HR representative],
This letter is to notify you of my resignation from [organisation name]. My last day will be [date]. Because of personal circumstances unrelated to my job, I'm no longer able to fulfil my commitments as [job title].
This was not an easy decision, and I hope that my departure does not cause you or [company] any hardship or inconvenience. Please feel free to reach out to me if I can assist with finding a replacement or do anything else to make the transition as smooth as possible for everyone.
Thank you for the opportunity to contribute to your team and for your understanding. I've enjoyed working for [company] and I cherish my time here. I hope that we can be able to stay in touch. I look forward to seeing how [company] grows in the future.
Resignation letter samples for personal reasons
When resigning for personal reasons, use the following examples as inspiration to write your resignation letter. Select the sample you identify with most or use a combination of the letters and substitute in your own personal details related to your employment and situation. Here are samples of resignation letters you can use:
Example 1: Resignation with a longer notice period
Dear Mr. Rodriguez,
I'm writing to inform you that I need to resign from my role at Atlantis Solutions two months from the date of this letter. While I've thoroughly enjoyed working on your team, several pressing personal issues demand that I resign from my position. My final day will be 12 September, 2021.
I'm very grateful for all the opportunities you've provided me during my time on your team. Please allow me to do whatever is necessary to ensure a smooth transition of my responsibilities. There are several team members who I believe would be strong candidates for my position, or I would be happy to contribute to finding an external replacement.
Once again, I'd like to thank you for the opportunity to be a part of Atlantis Solutions and for your contributions to my professional growth. I wish all the best for you and Atlantis in the future.
Example 2: Resignation with the minimum notice period
Dear Dr. Cooper,
It is with great sadness that I must inform you of my formal resignation from my position as a veterinary technician at Parkland Veterinary Hospital. This departure comes due to personal reasons beyond my control that require my immediate attention. My final day of work will be two weeks from the date of this letter on 30 September, 2021.
Please accept my gratitude for the experiences I've enjoyed while working with you. I wish that outside circumstances allowed me to stay longer. I plan to do everything I can to ensure that the adjustment is as smooth as possible for everyone in the office. Over the next two weeks, I'm dedicated to completing all of my duties and preparing materials for the next person filling my role. I'm more than willing to train my replacement if that's possible prior to my last day.
Please contact me if you have any questions. My personal mobile is 55-5555-5555 and my email is email@example.com.
I will remember my time at Parkland fondly and hope the team achieves many successes in the future.
Example 3: Resignation without notice
Dear Dr. Taft,
Please accept this letter as my formal resignation from my position with MIIS, effective tomorrow. My sincere apologies for the sudden resignation and being unable to provide two weeks' notice. Unfortunately, due to family issues beyond my control, I must resign immediately to provide my full attention to urgent matters at home.
I understand that this situation isn't ideal, and I am doing everything I can to make my files and ongoing projects accessible and easy to understand for others in the department. Thank you so much for the support that you have given me during my time with the Institute. I place incredible value on the years of guidance you shared with me, and I wish you well in the future. I wish that I was leaving under better circumstances and appreciate your understanding.
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