How to Write a Thank-You Letter for a Mentor (With Tips)

By Indeed Editorial Team

Updated 13 September 2022 | Published 15 November 2021

Updated 13 September 2022

Published 15 November 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Mentors often play an important role in an individual's success. Providing a mentor in your life with a thank-you letter may help you express your gratitude and show them the influence they had on your development. Learning how to write a thank-you letter for your mentor may help you acknowledge the impact that a mentor had on you. In this article, we discuss the steps that you can take to write an effective thank-you letter that recognises your mentor's influence, along with tips to help you as you write.

Related: The Importance of a Mentor (And How to Find Your Own)

How to write a thank-you letter for a mentor

It's important to know how to write a thank-you letter for a mentor so that you can show your gratitude for the impact that an individual has on your life. You may write a thank-you letter to a colleague, teacher, friend, family member or supervisor. Here are the steps that you can take to write a thank-you letter to someone who has a strong influence in your life:

1. Create a header

In the header of your document, include your personal information. This can help the letter's recipient identify you sent the letter. It also allows them to have your contact details that they may use to respond to the letter. Include your full name, phone number, email address and the date that you wrote the letter.

Related: How to Introduce Yourself Professionally (With 10 Examples)

2. Include a friendly introduction

Following the header, include a friendly introduction that addresses the recipient. If you had a friendly relationship with the recipient, like a friend or colleague, you may address them by their first name. If you had a formal relationship, like a teacher or supervisor, consider addressing them by their last name.

3. State your reason for writing the letter

Next, provide your reason for writing the letter. State that you want to thank them for their mentorship, then provide the period of time that they mentored you. You might include a brief description of their mentorship, like if they mentored you for a job, while in school or during an internship. If a mentor has several mentees, including a brief description of your time with your mentor may help them to remember you.

4. Provide the benefits that you received from the mentorship

After thanking them for their mentorship, describe the benefits that you received from it. Describe the lessons or values that you learned from them. Then, you may include specific examples of times that you used their advice to help you in a situation. You may describe a challenge that you faced before their mentorship and then you can describe how they helped you overcome that obstacle.

Related: What Is Mentoring at Work? Definition, Steps and Benefits

5. Give details on your current role

It may be useful to update your mentor by telling them about your current job title, company or duties. This is especially useful if you have not had contact with your mentor in a considerable amount of time. You can show how you use the lessons and advice from your mentorship in your current position.

6. Provide a meaningful closing

In the closing of your letter, express your gratitude again by offering another thanks. Encourage them to reach out to you so that you may find out how they're doing, and to ensure that they received the letter. Include your full name below the closing.

Related: 15 Ways on How to Communicate Effectively at the Workplace

Why write a thank-you letter for your mentor?

It's important to write a thank-you letter for a mentor that helped you advance your skills or learn valuable lessons that you may use in your professional and personal life. Receiving a thank-you letter shows a mentor you recognise their contributions to your development. This acknowledgement can often sustain the relationship into the future. Mentees often return to their mentors at different points in their lives for further development and help, so you might want to keep the relationship positive. By doing so, your mentor may continue being a meaningful resource for you.

Related: How To Say Thank You in Your Email

Tips for writing a thank-you letter for a mentor

Here are some tips to help you write an effective thank-you letter for your mentor:

Be sincere

One of the most important things that you can do is to provide sincerity throughout your message. Any letter that you write from a sincere mindset can convey how you feel more effectively. Plus, your mentor may have a better experience with your letter if they can tell that you're being truthful about your feelings. To practise sincerity, provide specific examples from your mentorship and express your gratitude several times throughout your letter.

Related: 30 Ways On How to Say Thank You for Being Recognised at Work

Proofread

Before sending your letter, read through it a few times to ensure that it doesn't contain spelling errors or formatting issues. Then, consider having a trusted friend read through it to identify any errors you may have overlooked. Proofreading ensures that you can send an error-free letter that's easy for the recipient to understand.

Related: Detail-Oriented Skills: Definition and Tips

Choose how to send the letter

You can send a thank-you letter to your mentor as an email or through postal mail. Since emails are instant, it makes it easier to have the letter arrive at a planned time. Sending the letter by email also allows you to include multimedia experiences. You can include music or a video as a way of customising the letter and improving the experience.

While postal mail may take longer in most cases, it allows your mentor to keep a physical copy of the letter. Many mentees use this opportunity to create an experience with special materials, including the type of ink, paper and script. That way, it becomes a keepsake for the mentor.

Related: 101 Examples of How to Say "Thank You for Your Time" at Work

Thank-you letter template for a mentor

Here's a template for a thank-you letter you may write to a mentor:

[Full name]
[Phone number]
[Email address]

[Date that you write the letter]

Dear [Mentor's name],
I am writing today to express gratitude for the mentorship that you provided to me during [time]. I value the time that I got to spend with you while [brief description of mentorship]. It was an incredible opportunity to learn about [mentorship lesson or advice] and grow my [type of skill].

Thanks to your mentorship, I was able to achieve [description of achievement]. I was also able to [description of duty]. Since meeting you, I am able to [description of improvement]. You taught me that [description of lesson], which helped me to overcome [obstacle]. Thanks to the time that we spend on [type of training or lesson], I can now effectively [description of duty].

Currently, I work as a [job title] at [company's name]. I often use your advice while completing [duty], which helps me [description of benefit]. Thank you again for your valuable mentorship. Feel free to reach out to let me know how you are doing.

Sincerely,

[Full name]

Thank-you letter example for a mentor

Here is an example of a thank-you letter you can write for a mentor in your life:

Khoo Chong Leng
+65 8111 2222
khoo.chongleng@email.com

10 August 2021

Dear Samantha,

I am writing today to express gratitude for the mentorship that you provided to me during my time at Pertama Software Pte Ltd. I value the time that I got to spend with you while you taught me about software protocols, techniques and industry standards. It was an incredible opportunity to learn about important technology requirements and grow my software and hardware skills.

Thanks to your mentorship, I was able to lead a team of software developers in creating innovative technology. I was also able to take part in a software project that allows increased functionality and usability for consumers.

Since meeting you, my knowledge about the technology field has grown considerably and I am more confident in making software-related decisions. You taught me the essential elements of software creation and testing, which helped me to make important decisions throughout software development. Thanks to the time that we spent on creating easy-to-use systems, I can now effectively focus on enhanced usability, which helps me meet clients' needs more easily.

Currently, I work as a software team lead at First Developer Pte Ltd. I often use your advice while completing guiding my team, which helps me provide helpful advice to entry-level software associates in the same way that you provided help to me. Thank you again for your valuable mentorship. Feel free to reach out to let me know how you are doing.

Sincerely,
Khoo Chong Leng

The model shown is for illustration purposes only, and may require additional formatting to meet accepted standards.

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