What Are Organisational Skills and How Can You Develop Them?
By Indeed Editorial Team
Updated 27 October 2022
Published 13 September 2021
The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.
Organisational skills are crucial for professionals in many industries and roles. These skills help you perform your duties and responsibilities efficiently, manage your stress levels and create an effective workday routine. Learning how to develop these skills can greatly increase your chances of earning a new job or improving your work performance in your current position. In this article, we define what organisational skills are, provide you with steps to develop them and show you how to communicate these skills to an employer through your CV and job interview.
What are organisational skills?
Organisational skills are skills that allow you to work efficiently and systematically. These skills can help you plan your time wisely, handle your workload effectively and meet deadlines. There are multiple skills that you can consider part of being organised, but the exact ones you may use on your CV depend on your position, workplace and responsibilities.
Why is organisation important?
Being organised is important in the workplace because it helps you multitask and perform whatever duties your job requires daily. It's also important because it can establish you as a reliable and trustworthy professional. It can boost the office's overall efficiency and productivity levels. Therefore, developing this skill set can make you a valuable asset to the office.
9 strong organisation skills
Being organised involves employing a wide range of skills. Here are nine types of skills that are beneficial for you to have:
An important part of being organised revolves around your ability to maintain self-discipline. This involves actively avoiding procrastinating by pushing yourself to stay organised throughout your workday routine. Essentially, it means encouraging yourself to work hard during the day and develop your skills independently.
2. Time management
One of the most effective ways to become an organised employee is through time management. This involves using your time productively while at work. It increases the effectiveness of your work performance and enables you to multitask and handle multiple deadlines.
Self-motivation is key to staying organised throughout the day. It's the drive you find internally that helps you push yourself forwards. It's a great ability to have when you're developing your skill set and attempting to introduce new skills into your life. Self-motivation can inspire you to work towards becoming an organised person as you complete new tasks and challenges.
Physical organisation, namely, the tidiness of your workspace, is also very important. It involves decluttering your virtual or physical space, keeping records of business transactions or events and keeping your filing system in order. Keeping documentation of meetings and projects is another necessary way of keeping your work orderly. Also, having a neat appearance is essential when establishing yourself as an organised employee.
Having the ability to plan is another skill that's essential in the workplace. This involves knowing what tasks require attention and when they're due. Planning the entire process of a project or goal from start to finish allows you to meet deadlines and prioritise tasks.
One way to remain an organised employee is by relying on others to share the work with you. By delegating responsibility to others, you're able to accomplish more in less time. This involves assigning someone else a task, explaining to them what it involves and tracking their progress.
7. Attention to detail
Being detail-oriented allows you to focus on your current responsibilities and ensures the accuracy of your work. Organised employees pay attention to detail because it allows them to complete their tasks properly the first time and produce work thoroughly and mindfully. This ultimately saves time because it means they don't spend extra hours going through their work again and fixing mistakes.
8. Stress management
You may feel overwhelmed by work if you let tasks and deadlines accumulate. Therefore, managing your stress levels is an important element of staying organised. This is particularly important if you're working in intense work environments that enforce strict deadlines. Being organised allows you to work under pressure and your ability to remain calm may make you an asset to your team.
Working in an office usually requires teamwork. Collaborating with others can keep you organised and working efficiently. Effective collaboration is especially important when you're delegating tasks, scheduling meetings and meeting deadlines because it keeps your work functioning correctly.
How to develop your organising abilities
You can strengthen your organisation skills with consistent practice over time. The trick is to gradually add them to your workday routine. Here are some tips for development:
1. Create to-do lists
Creating a to-do list is an excellent way for you to get an idea of what tasks require attention. It not only allows you to maintain an overview of your daily responsibilities but allows you to reach your goals by helping you establish what exact steps you can take to achieve them. For example, if you have a big project due, break the process up into smaller tasks and write these down, so you know exactly what to do to meet your deadline.
2. Schedule your tasks and deadlines
Being an organised employee involves keeping a timeline of your responsibilities. This involves knowing what deadlines are coming up soon. It also involves scheduling your work daily, so you know what tasks you want to work on and how long it takes to complete each one.
3. Have a clean workspace
You may find it difficult to develop your skills if there is a lot of clutter in your space. Organise your workspace and desk by getting rid of unnecessary distractions. This way, you can keep a clear mind and focus on your work.
4. Prioritise tasks
Learning how to prioritise tasks can greatly benefit your progress because completing tasks in the order of their priority allows you to maximise the efficiency of your work. Prioritising your tasks allows you to work systematically, which enables you to meet all of your deadlines. It also helps you decide if there are any tasks you can delegate to other team members.
5. Maintain your mental health
Maintaining your mental health by creating a healthy work-life balance prevents you from feeling overwhelmed. By allowing your brain time to de-stress, you're more likely to consistently remain organised. Some things that help you maintain your mental health are exercising, spending time with friends, eating healthy and making time for hobbies.
6. Reward yourself for your achievements
It's important to reward yourself when you deserve it. Creating a reward system may encourage you throughout the learning process. For example, when you meet a deadline, consider rewarding yourself with something you enjoy. This can be as simple as buying your favourite coffee, taking the time to read a book you enjoy or putting on a facemask. Having a positive mindset by encouraging yourself to remain consistent in your goals and productive during work hours can support you on your path to becoming a more organised employee.
How do you show organisational skills on your CV?
You may impress employers by organising your CV in a visually appealing way. Demonstrate your ability to pay strong attention to detail by using consistent formatting and checking for errors in spelling and grammar before submitting your CV. Organise the contents so that they're concise, logical and easy to read. This demonstrates your ability to organise and prioritise information.
When listing your abilities, make sure to target relevant skills specified by the employer. Look for keywords in the job description like schedule meetings or meeting deadlines and include these in your skills section or employment history. Describe your skills in terms of achievements. For example, you may mention how you developed a system that kept track of team meetings.
How do you show organisation during an interview?
You can show you're an organised person without ever directly mentioning it. By arriving on time, dressing professionally and coming properly prepared for the interview, you're able to demonstrate your organisational competencies.
When giving your answers, you can highlight your abilities by explaining how you remain organised. For example, you can discuss how you manage your time, schedule your tasks and delegate responsibilities. An excellent way to demonstrate your abilities is by describing a specific situation when you were able to overcome a problem or succeed because of your organisational competencies.
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