6 Reasons Why Leaders Need to Be Organised (With Tips)
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Many leaders depend on good organisational skills to complete their daily tasks and meet long-term objectives. Having good organisational skills is an invaluable quality for a leader that can increase their merit to employers, leading to more opportunities. If becoming a leader interests you or if you want to improve, learning more about the benefits of organisational skills can help you excel in your duties. In this article, we discuss six reasons why leaders need to be organised in performing their responsibilities and provide some tips that can help you enhance your organisational skills.
6 reasons why leaders need to be organised
Before explaining why leaders need to be organised, it can be helpful to first understand what organisational skills are. Organisational skills are the abilities that help a professional stay focused on and complete various tasks. There are numerous reasons why leaders need these skills when performing their job duties, which can vary depending on factors like the kind of industry they're working in. For example, an event planner whose duties entail managing dates, making bookings for spaces and contacting people may need organisational skills for different reasons than a secondary school teacher.
The following are some general reasons why leaders can benefit from better organisational skills in the workplace:
1. Improves your time management
Time management involves planning carefully and exercising control with regards to how you spend your time, especially when performing tasks. As leaders typically have many daily tasks to handle, good time management can help them attend to and complete their objectives as quickly and efficiently as possible. For example, a leader may conduct an inspection of their team's deliverables in the morning and attend two consecutive meetings in the afternoon. A well-organised leader may plan in advance to ensure that they can accomplish all three tasks without taking any more time than necessary.
The leader may decide to spend a shorter time on the inspection, which can help them to be punctual for their meetings in the afternoon. Alternatively, if they want to thoroughly inspect the deliverables or if they have a large team, the leader may determine that the most appropriate action is to reschedule the inspection. You can improve your organisation in this area by observing and making notes on how much time you currently require to complete your tasks and reflect on whether you can benefit from making adjustments.
2. Enables you to prioritise tasks
In addition to having multiple tasks and project deadlines, leaders may also spend a lot of time addressing interpersonal and technical issues in the workplace. These issues, which are often external and not directly related to a leader's main responsibilities, can distract them from accomplishing more important tasks. So, the ability to prioritise where to place their attention can be invaluable to leaders. An additional benefit of knowing how to prioritise is that in deciding which area of your work requires your attention most, you may discover or foresee areas that may need more attention in the future.
3. Helps you allocate resources and delegate tasks
In addition to improving your ability to identify and prioritise your own tasks, efficient organisation can aid you in allocating the resources of the company you work for and delegating duties to your team members. A business can have several types of resources, including monetary funds and raw materials. Well-organised leaders may become adept at identifying the most suitable ways of utilising resources. They tend to be more aware that wasting resources can be detrimental to the work performance of their team members and the company's overall efficiency.
Similarly, organised leaders may be more proficient at assessing the strengths of their team members, which allows them to delegate tasks to individuals they know can handle and execute them effectively.
4. Keeps your team coordinated
One of a leader's responsibilities can be to check on the progress of their team members and offer support wherever they can. An organised leader may be able to stay better updated on their team's progress. Good organisation can also help a leader to brief their team well and clearly articulate their expectations of them. This makes it easy for the leader to follow up with them later and ensure that the team stays coordinated, improving its overall efficiency.
5. Boosts morale and creates trust
Employees may view their leaders who exemplify good organisation with respect and strive to emulate them, since their methods produce tangible results. When team members feel that their leaders are reliable, they may be more willing to trust their judgments and follow their advice. Having great organisational skills makes a leader reliable, since they're competent in many areas of their role, including the supervision of their team members.
6. Minimises work-related fatigue
Well-organised leaders may be less susceptible to experiencing stress and burnout from work-related matters. This is because organised leaders often plan out their schedules in advance, allocate their attention efficiently and know how to reduce unwanted distractions that can upset and stress them. In the short term, good organisation can allow leaders to possess greater stamina and enthusiasm for performing their roles well. By minimising any risks of work-related fatigue, leaders can ensure that their team, and by extension their organisation, maximises its productivity and delivers quality results.
Tips for improving your organisational skills
Like any other skill, leaders can learn how to be proficient in organisation. They can also improve how organised they are with their work. The following are some tips you can follow to enhance your organisational skills:
Clean your workspace. A simple first step that can create a big difference is to clean your workspace. Giving every item its own designated area and decluttering your workspace can establish a positive atmosphere for productive work.
Identify your goals. Whether it's your personal goals or the goals for the team you're in charge of, determining your objectives can help you create organisation in your workflow. To do this, you may consider thinking about the current and urgent deliverables of your role, followed by any long-term objectives you may have for yourself or your team.
Make a list. Once you identify your personal or team goals, the next step is to assemble and rank them in a list. Creating a list helps you with deciding how to prioritise your attention and allocate resources, which can improve the quality of your work.
Attend a course. It can be beneficial in several ways to sign yourself and your team up for an organisational skills programme, since receiving active instruction can help you learn and implement these concepts more effectively. You can also add it to your resume and create more opportunities in the future if you apply for a course that provides certification upon completion.
Reward regularly. You may be able to increase both your motivation and organisation by creating incentives for good performance. By extension, rewarding your team members for doing good work or displaying great organisation can help them feel recognised and reinforce the importance of having excellent organisational skills.
Maintain work-life balance. Remember that scheduling time away from work is also part of being well-organised and can actually improve your performance and enthusiasm for work. Implementing measures that help your team maintain their work-life balance, such as making sure everyone stops working at a certain time, can help them to be more consistent in their work and improve employee satisfaction.
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