How to Write a Letter Asking for a Raise (With Examples)

By Indeed Editorial Team

Published 30 March 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

You may be seeking an increase in salary for your present job. It's common for employers or companies to increase the pay of their staff members after a certain period. Understanding how you may broach the topic with your employer or colleagues in the human resource department can help you improve your chances of successfully obtaining a pay increase. In this article, we explore how to write a letter to ask for a salary increase and provide some examples of letters you may wish to reference when making your request.

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How to write a letter asking for a raise

If you're interested in requesting a salary increase, you may wonder how to write a letter asking for a raise. By composing your letter clearly and articulately and ensuring you include all the key points, you may increase your chances of successfully asking for a pay raise. Here are some details you may wish to include in your letter to increase your likelihood of getting a salary increase:

1. Detail your specific achievements and accomplishments

Think about what your achievements and accomplishments are since you joined the company. These accomplishments may include projects you initiated or completed during your journey as a staff member of the company. Alternatively, your efforts and hard work may have led to the company achieving certain key performance indicators or gaining new clients. Be specific in your illustrations of how you add value to the company. Where possible, include numbers to show the improvements to the company attributable to your work.

For instance, consider stating I increased sales by 25% year over year, leading to an additional $40,000 in revenue for 2021 instead of simply writing I Increased my number of sales in 2021. This is also a good opportunity for you to include any new skills you've developed during your time with the business and any new or additional responsibilities you've taken on. Your employer or colleagues in the human resource department may not be as familiar as you are with the work you've accomplished so include details about your value to the company.

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2. State the exact raise you want to receive

Another important aspect of your letter is the exact raise you want to receive. This may be in the form of a dollar amount or a percentage of your current salary. Be specific about the exact raise so your employer or other colleagues can determine if what you're seeking is within their contemplation. It also helps to keep the process transparent and provides clarity on the conversation.

To help you determine what this amount or percentage may be, you may wish to do market research of the salaries of those in similar positions. For example, you may ask your peers about their salaries or check Indeed Salaries to understand what the market rate is. Do note that there may be some variation in salary based on the number of years of relevant working experience each person has. Asking for a salary that is within the common market rate may increase your chances of successfully asking for a raise since your request appears more reasonable.

Related: How to Feature Salary Expectations in a Resume

3. Show your gratitude to the company for acknowledging your request

Yet another important aspect to include in your letter is to state your gratitude to the company. Always take a moment to thank your boss and the company for the opportunities they've provided and for taking the time to consider your request. This polite gesture may alleviate any negative feelings associated with receiving a request for a salary increase. By being sincere about your compliments and thoughts about your superiors and the company, it may also offer you the chance to foster closer relationships in the company to strengthen your working relationship with your colleagues.

Why should I ask for a raise in writing?

You may consider asking for a raise in writing, via a letter, email or in person. There are many benefits to making this request in writing even if you decide to have a prior conversation on this topic with your employer in advance of sending the letter. To help you understand the benefits of drafting a salary increase letter, here are some reasons why you may want to consider putting your request in writing:

It helps you prepare your talking points

Writing a salary increase letter gives you the chance to organise your thoughts and create a persuasive argument on why you deserve a pay increase. You have the chance to list your various accomplishments and experiences in writing and your employer can review and read these accomplishments in their own time. Further, you can help yourself prepare for any future conversations on the topic and ensure you don't miss any vital information.

With sufficient preparation, your letter looks professional and gives the impression that you're a competent member of the team. This could lend credibility to your request for more salary and increase the likelihood of success. You may also wish to take this chance to ask a trusted friend or family member to proofread the letter to identify any areas of improvement or awkward sentence structures.

It helps you and the recipient feel more comfortable

Putting together a case for why you deserve a raise will ensure your supervisor has plenty of time to review your points and bring the appeal to any senior personnel for approval. Submitting a letter with your reasoning is better than surprising your boss with a request they may not be expecting or fully prepared to address. There may also be more time for the recipient of the letter to verify and double-check that the accomplishments stated in the letter are true.

It provides formal documentation

When an important conversation is taking place, it's a good idea to have documentation of such a conversation so that all the parties involved have a clear recollection of the topic of discussion. Further, formally putting in a request for a salary raise gives you a basis to follow up on the subject matter if your superior doesn't get back to you after you've made the request. Making a verbal request could be less impactful as there's nothing to prove or record your request.

If your request is successful, there may be physical evidence showing your request and the grant of your request. This is useful documentation to show your human resource colleagues in case they require documentation to process your pay increase. You may also wish to keep a copy of the documents for your personal reference.

Related: Wage vs. Salary: Definitions, Differences and Examples

Example of how to ask for a raise in writing

Remember to use formal language and double-check your spelling and grammar before submitting your letter to the relevant person. Be concise with your request even as you elaborate on your contributions to the company. Here's an example of a letter asking for a salary raise for your reference:

Dear Mr Tan,

I am writing to express my gratitude for all the opportunities that Prime Goods Shipping Private Limited has provided me during my time as a supply chain manager here. In particular, thank you for all your guidance and for taking the time to help me hone my skills in this role. I have improved significantly, both in a professional and personal capacity, due to your support.

Over the past three years, I believe I have acquired many new skills and grown to take on more significant responsibilities as a supply chain manager. As mentioned during various feedback sessions, my work has helped the team and company grow over time. As you are aware, my salary has remained the same since I started with the company three years ago. Therefore, I would like to request an adjustment to my salary.

Here are some of my accomplishments over the past three years:

  • I have consistently met my monthly key performance indicators for maintaining supply chain security and exceeded my goals for the past three quarters.

  • I have helped the company source four new vendors, which reduced overhead costs for the company and saved the company over 15% in operating costs over the past year. This translates to about $473,000 in cost savings.

  • I have attended and completed supply chain management courses, including how to negotiate with new vendors.

  • I have successfully mentored two juniors and helped them assimilate into the team as supply chain managers.

Taking into account my efforts and contributions to the company, I would like to request a base salary increase of 4%. This request is in-line with the market rate for supply chain managers with a similar level of working experience as me. If possible, I would like to meet to discuss my request in person. I am happy to work with you to accommodate this request and am open to negotiation. Please let me know when would be best to talk through further.

Sincerely,
Choo Jin En

Read More: How To Ask For an Increase in Salary (Steps and Example)

The letter model shown is for illustration purposes only, and may require additional formatting to meet accepted standards.

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