How to Write an Admin Assistant Resume (With Example)

By Indeed Editorial Team

Published 26 September 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

As an administrative assistant, applying for a role in a company you want to work in usually includes writing a resume that showcases your professional experiences, achievements and skills. A resume that displays your qualifications can help you attract the attention of potential employers and hiring managers that may want to contact you for an interview. Understanding how to write an admin assistant resume can help you prepare an effective one to submit with your job application. In this article, we outline what an admin assistant resume is, explain how to write one and provide a template and example.

What is an admin assistant resume?

An admin assistant resume is a professional document that job candidates submit when they apply for roles in a company. You usually submit a resume with other application materials, such as a portfolio, cover letter or job references. The purpose of a resume is to give interviewers or hiring managers detailed information about your background, experience, skills and education. The hiring manager can read through your resume to evaluate your qualifications to determine if you can fulfil the tasks of the admin assistant role.

Related: How to Write an Administrative Assistant Cover Letter

What to include on a resume for an admin assistant role

Here are some components that are essential for you to include on your resume:

  • Header: A header usually includes useful details like your name and contact information so that hiring managers know who you are and how to contact you.

  • Professional summary: Admin assistants often include a professional summary at the start of their summary, which comprises two to three sentences to describe their experience, skills and career goals.

  • Education: Here, you can include your educational background, such as your diploma or degree and the institution you attended, especially if they're relevant to the admin assistant role.

  • Experience: You can use this section to show your past job duties and accomplishments that are relevant to the admin assistant role you're applying for.

  • Skills: Admin assistants may have a variety of skills in areas like organisation, attention to detail or communication, which can be important to the role they're applying for.

Related: How to Write a Cover Letter for Admin Job (With Example)

How to write a resume for an administrative assistant role

When crafting your resume, the steps to take may differ depending on several factors, such as your work experience, industry background and career goals. Here are a few common steps you can take to write your administrative assistant resume:

1. Choose a resume format

Before you start writing your resume, choose a format that's relevant to your experience and skills so that it can highlight your best qualifications. If you already have a few years of experience, you can consider using a chronological resume format, which focuses on your previous work experience since you're highlighting it first on the document. If you're a fresh graduate, consider using a functional resume format, where you highlight your skills and education first before your work experience. After picking a format, make use of margins and a legible font to make your resume easy to read.

Related: How to Format Your Resume (With Examples)

2. Include your contact information

After choosing what format you want to use for your resume, create a section where you can list your contact information. In this section, include your full name, phone number, professional email number and a link to your online portfolio, if you have any. Including your contact information on your resume gives the hiring manager an easy way to contact you if they want to learn more about you or contact you for an interview.

3. Write a professional summary

A professional summary is important because it gives the hiring manager a brief outline of your skills so that they can find out if you're a good candidate for the role. In this section, include a two- to three-sentence summary that's clear and concise, describing your relevant work history, your number of years of experience and some key skills. You can also include details on the professional goals you've set for yourself that are relevant to the role you applied for.

4. Detail your work experience

The work experience section of your resume is essential as you develop most of your skills during your tenure. Include your job title, the name of the company you've worked for and descriptions of your day-to-day job duties that you had in your previous jobs. You can also include some of your most significant accomplishments in these roles. Make sure to include statistics that quantify your achievements so that they're easy to understand and show the extent of your contributions.

In your experience section, include keywords and duties that are similar to the role that you're applying for. For example, if you're applying for an admin assistant role that's looking for a candidate who's experienced in record-keeping and database management, you can include these on your resume too. This can also show a connection between your skills and what the employer is looking for in a candidate.

Related: 19 Admin Jobs (Plus Average Salaries and Primary Duties)

5. Discuss your skills

In this section, you can list the different hard and soft skills you have that are relevant to your roles. Hard skills are technical abilities that you have, such as proficiency in computer programs or fluency in multiple languages. Soft skills are natural skills that you build up over time, such as communication, teamwork, empathy or attention to detail. Remember to look for skills that the employer is looking for in the candidate through the job ad, so that you can include those you have on your resume.

Related: How to Write Work Experience in a Resume (With Tips and Examples)

6. List your education

Some employers may look for candidates who have at least an O-level certificate or diploma, so it's important for you to include your education if you have the relevant education for the role. In this section, include the name of the institution you studied at, the major of the degree you earned and the year you graduated from school. If you have any certifications or awards, you can also include them in this section.

7. Proofread your resume

After you're done with your resume, read through it again to look for any grammatical errors or spelling mistakes that you could've made. You can use a word processing software to spot any mistakes that you may have missed the first time around. You can also let your friends and family members read through your resume to provide you with feedback on how to improve it.

Administrative assistant resume template

Here's a template you can refer to when you're writing your resume:

[First name] [Last name], [Degree or certification if applicable]
[Phone number] | [Email address] | [City]

Professional Summary
[Two to three sentences that highlight years of experience, relevant skills, education or certifications and achievements as a professional.]

Experience
[Job Title] | [Employment dates]
[Company Name] | [City]

  • (strong verb) + what you did (more detail) + reason, outcome or quantifiable results.

  • [job duty]

  • [job duty]

  • [job duty]

  • [job duty]

[Job Title] | [Employment dates]
[Company Name] | [City]

  • (strong verb) + what you did (more detail) + reason, outcome or quantifiable results.

  • [job duty]

  • [job duty]

Skills
Category: [Skill] | [Skill] | [Skill] | [Skill] | [Skill] | [Skill]
Category: [Skill] | [Skill] | [Skill] | [Skill] | [Skill] | [Skill]

Education
[Degree and major], [Name of school or university]

Optional
[Certification name], [Host organisation] - [Year completed or expiration date]

Related: A Comprehensive Guide to Creating a Professional Resume

Example of an administrative assistant's resume

Using this template and the steps as a guide, here's an example you can adapt from when writing your resume:

John Tan Weihao
+65 8184 2747 | jtanwh@email.com | Singapore

Professional Summary
A detail-oriented and motivated admin assistant with over six years of experience providing support to executives and leadership teams in corporate environments. Strong in record-keeping, organisation and internal communications. Looking for an admin assistant role in a multi-national corporation to grow my skills.

Experience
Admin Assistant | April 2018–Current
Violet Tech Solutions Co. | Singapore

  • support the departmental leadership by checking and managing their schedules, keeping records of their files and organising their documents

  • manage the team's calendars to coordinate their personal appointments, company events, external meetings and any overseas business trips

  • draft internal communication emails such as newsletters or festive greetings

  • contact clients or vendors for leadership staff to schedule meetings or site visits

  • created an organisational system to manage and track projects and counts to streamline communications between managers

Admin Assistant | July 2015–March 2018
Greenfield Secondary School | Singapore

  • conducted general housekeeping for the school's general office and kept records for the educational staff

  • liaised with students' parents through the school year to accommodate their requests on students' schedules, medical information or other needs

  • drafted newsletters and reports to circulate among school staff

Skills
Hard skills: Proficiency in word processing software | Database management | Project management | Scheduling
Soft skills: Communication | Customer relations | Organisation | Attention to detail

Education
Diploma in business management, Southwest Polytechnic

The model shown is for illustration purposes only, and may require additional formatting to meet accepted standards.

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