How to Write an Admin Executive Resume: Template and Example

By Indeed Editorial Team

Published 21 June 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Administrative executives perform duties to help offices ensure smooth and efficient operation. Pursuing a career in administration can require a resume that highlights your essential qualifications and abilities in this field. Learning how to write an effective administrative resume can increase your chances of impressing hiring managers and progressing in the job application process. In this article, we discuss what an admin executive resume is, explain how to draft one and provide a template and example to guide you as your write your own.

What is an admin executive resume?

An admin executive resume is a document that you include with your job application to demonstrate your administrative qualifications and abilities. It may include details about your previous executive administration roles to demonstrate that you can perform the role effectively. An admin executive provides secretarial services to professionals in their field. Here are some of their other duties:

  • Arranging meetings and calendars: Companies often organise meetings with internal employees and external professionals, such as clients, partners and stakeholders. As an admin executive, you can schedule meetings and put them in your employer's calendar and maintain a master calendar for all company employees that includes work events, vacations, national holidays and meetings.

  • Monitoring office resources: Office resources are the tools that employees use to perform their duties and responsibilities effectively, such as stationery supplies. As an admin executive, you may monitor the supply levels in the office and when stock is low, you can order more supplies.

  • Maintaining an efficient filing system: A filing and documentation system keeps records in order according to company regulations and as an admin executive, you may maintain a filing system and ensure all company records, data and information are in the correct location and order.

  • Producing quality reports and briefs: Administration positions may involve drafting project presentations or meeting agendas and compiling feedback from customers and colleagues about company operations. Some companies may require you to present your reports in meetings, so it's important to ensure that they're professional, easy to understand and meet company guidelines.

Related: How to Write a Cover Letter for Admin Job (With Example)

How to write an admin executive resume

When pursuing a career as an admin executive, it's important to choose the right format for your resume. Keep it brief while highlighting your most significant qualifications and abilities. Here's a step-by-step guide to writing an effective resume for an administration executive position:

1. Include your contact information

Hiring managers use your contact information to identify you, contact you about job updates and invite you for an interview. Include your name, email address and phone number. Place this information at the top of the resume and consider using a different font or colour so that hiring managers can easily locate it.

Related: 19 Admin Jobs (Plus Average Salaries and Primary Duties)

2. Write a professional summary

A professional summary is a statement that you include at the beginning of your resume after your contact information. It summarises your most prominent and relevant qualifications, skills and achievements. It can include quantifiable achievements or duties from previous roles to demonstrate the value you can bring to the new job. You can search the job description the company provides to find keywords to include in your professional summary. The summary is important for giving the recruiter a brief idea of who you are and what you can offer.

3. Summarise your education

Your educational background includes your degrees, certifications and academic achievements. Administrative roles may require a background in business administration or other business subjects. Listing certifications, licences or short training programmes can improve your chances of securing a role. Include the name of the accreditation, the institution and the year of graduation in this section.

4. Include additional certifications or licences

A certification or a licence can be a provision of written assurance by a reputable institution regarding a specific field. Such documentation ensures you meet the specific qualifications of the career. In this particular field, you can pursue certificates in public administration or project management.

5. Include your work experience

Work experience includes your previous roles, internships or volunteer experiences. Having experience in multiple departments can demonstrate your ability to perform tasks beyond your job description. List significant duties in your previous roles, such as administrative processes you led or team projects you were involved in. You can also list achievements to demonstrate areas you excelled.

6. List your relevant skills

Skills are the abilities you obtain through training or work experience that enable you to perform your duties and responsibilities effectively. You may require both hard and soft skills to produce high-quality results in executive administration. Hard skills can include knowledge of documentation software, computer literacy and project management. Soft skills can consist of written and verbal communication, interpersonal skills, teamwork, attention to detail, problem-solving and time management.

7. Proofread the document

When you finish drafting your document on the first attempt, it's essential to read over your work. This process can help you note any errors or add additional information. Proofreading can also help you determine which statements to rewrite to enhance grammar and readability. A few methods to use can include dividing your work into smaller portions to review, which can enable you to focus on the material more in-depth. You can also ensure that the punctuation on the draft is correct. After you finish proofreading, you can consider submitting your document to potential employers and recruiters.

Related: What Does an Administrator Do? (Duties and Examples)

Administrative executive resume template

A template ensures you maintain consistency and include all the necessary information. Follow this template to guide you as you write your resume:

[First name] [Last name]
[Phone number] | [Email address]

Professional Summary
[Two or three sentences that highlight your years of work experience, academic qualifications or achievements and relevant professional skills]

Work Experience
[Job title of your most recent role] [Employment dates]
[Company name]

  • [Job duty]

  • [Job duty]

  • [Job duty]

  • [Job duty]

  • [Job duty]

Skills

  • [Category]: [Skill] | [Skill] | [Skill] | [Skill] | [Skill] | [Skill]

  • [Category]: [Skill] | [Skill] | [Skill] | [Skill] | [Skill] | [Skill]

Education
[Degree or diploma]
[Name of school or university], [Year of graduation]

Additional Certifications
[Certificate name], [Host organisation], [Year completed or expiration date]

Related: What Does an Administrative Executive Do? (With Salary)

Administrative executive resume example

Here's an example of a resume for an administrative role to help you when writing your own:

Wendy Tan Swee Kheng
+65 9536 7652 | wendytan@email.com

Professional Summary
I'm a dedicated admin executive with seven years of experience, a bachelor's degree in business administration and certification in secretarial services. I have experience in arranging and attending meetings, writing agendas and creating reports of board members' discussions. In my previous role, I organised calendars to assist company operations, which increased productivity by 30%.

Work Experience
Admin executive | June 2020–Current
Boon Seng Pte Ltd

  • provide support to executive staff by managing calendars and scheduling meetings

  • write meeting agendas, announcements, briefings and reports and present them during meetings

  • track expense reports and present them during meetings with shareholders and company staff members

  • organise travel itineraries for executive staff and ensure all arrangements are in order

  • monitor office supplies and restocked them when supplies are low

Admin executive assistant | June 2015–May 2020
Hock Lam Industries

  • write company memos, meeting agendas and announcements

  • manage office calendars, schedule important meetings and coordinate events to ensure they run smoothly

  • respond to telephone calls and emails from clients and associates to address their concerns

Skills

  • Hard skills: Documentation | Organisation | Computer skills

  • Soft skills: Communication | Interpersonal skills | Attention to detail | Problem-solving | Decision-making | Time management

Education
Bachelor of Business Administration
Pencapaian Tinggi University

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