Experience Letter Sample: Definition, Tips and Template

By Indeed Editorial Team

Updated 8 November 2022

Published 3 January 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

When a professional seeks employment in another company, they may want to supplement their work portfolio with various documents. A corporate experience letter is one of these documents, and it helps verify a professional's previous experience. By learning how to write this letter, you can write one successfully for a current or former professional who may request it. In this article, we explain what a corporate experience letter is and how to write one and provide an experience letter sample and template to assist you in drafting an effective one.

Related: Is a CV a Cover Letter? What You Need to Know

Company experience letter sample template

Here is an employee experience letter sample template you can use to write a letter:

[Name and address of organisation]

Date of issuance: __________

To whom it may concern,

This letter verifies that [employee's name] worked for [company's name] in the function of [employee's designation] from [employee's start date] to [employee's termination day].

[Employee's name] has been committed and faithful to his/her job and duties with [company's name] during his/her tenure with us. His/her duties comprised [name essential responsibilities, experiences, abilities, talents and so on]. He/she has performed admirably in this capacity. [Employee's name] has always maintained a professional and respectful demeanour as well as a positive attitude while working for us.

His/her choice to leave our organisation is entirely his/her own and we wish him/her the best of luck in his/her future career endeavours.

If you require any further information, please contact us.

Best regards,

[Signature]

[Printed Name of signatory]

[Designation of the Signatory]

[Seal of the Company]

Related: Common Cover Letter Types and Templates

Sample experience letter

Here's an example of an employee experience letter for an IT role using the template in the preceding section:

Simple Technology Solutions
123 Lorong Pasir Ris,
234567

Date of issuance: 29 June 2022

To whom it may concern,

This letter verifies that Anne Fernandez worked as an IT professional for our organisation, Simple Technology Solutions, between 1 January 2019 and 20 June 2021.

Mrs Fernandez has been diligent and faithful in completing her duties with Simple Technology Solutions during her tenure with us. Her responsibilities included testing IT systems and technologies regularly to ensure they met required standards, installing new hardware and software, assisting with network administration tasks, ensuring safe and secure data storage and resolving co-worker complaints and issues regarding IT systems and software.

She has the analytical and problem-solving abilities required to diagnose, fix and manage IT systems and technologies and good verbal and written communication skills. She has performed well in her capacity as an IT professional at Simple Technology Solutions. Mrs Fernandez has always exhibited a professional and pleasant demeanour and appearance while working for our firm.

Mrs Fernandez's choice to leave our firm is entirely her own and we wish her the best of luck in her career. If you require any further information, please contact us.

Best regards,

Lim Joo Cheng

General Manager

Related: What Is an Employment Verification Letter? (With Examples)

What is the purpose of a company experience letter?

A corporate experience letter is a formal document prepared by a current or former employer that confirms an employee's tenure with the company and the knowledge, abilities and experience they obtained while working there. A corporate experience letter's objective is to confirm statements made by a job seeker about their abilities and experience in their resume, cover letter or Curriculum Vitae (CV). This is one of the most valuable documents a professional may have in their portfolio. Before you agree to an employee's request to write a corporate experience letter, make sure you check the following points:

  • you have first-hand knowledge of the employee's work experience and talents

  • you can offer favourable comments on the employee

  • you can describe particular examples of the individual's work habits, talents or experience

If you lack sufficient personal experience with the employee to create a good business experience letter, it's important that you advise them as soon as possible. This would give them enough time to find someone else to write a letter on their behalf.

Related: How to Write a Resignation Letter for a Personal Reason

How to write a company experience letter

Consider a workplace experience letter to be a condensed form of a recommendation letter. When drafting a corporate experience letter, you may follow these ten steps:

1. Make use of corporate letterhead

Because an experience letter is an official document that a candidate puts in their job portfolio, it's important to print it on official business letterhead. Typically, you can type the letter and print it on corporate letterhead. If the firm does not use official letterhead, put the company seal and contact information in a professional heading so the employer may call you to verify the letter.

Related: Business Letter Formats: Overview and Examples

2. Incorporate the date of issuance

On the upper right-hand corner of the letter, write the date you issued the letter to the employee. You can write the date completely or use the DD/MM/YY format. Regardless of the format you select, be sure to include the day, month and year.

Example: 21 June 2022 or 21/06/2022

3. Compose a greeting

Begin the letter with a formal salutation, such as Dear. If you know the hiring manager's or the person who will read the letter's name, address them as Mr./Ms. followed by their last name. If you don't know who they are, use a courteous and professional salutation like To whom it may concern.

4. Incorporate the full name of the employee

According to the company's official records, the experience letter includes the employee's entire legal name. This reduces the possibility of confusion and ensures that the new employer can simply connect your letter to their official employment record. For instance, instead of Anna Cheng, or Elaine Cheng, write out the employee's full name, Anna Elaine Cheng.

5. Incorporate the title or designation of the employee

Mention the employee's current job title or position with the organisation. If the person has undergone a promotion from a previous job title, provide their former designations. Also, provide a statement explaining the reason for the promotion.

Example: We promoted Aisyah from Sales Associate to Sales Manager throughout her tenure with us because of her ability to drive her team, her solid track record as a sales agent and her ability to respond to criticism positively.

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6. Include the name of your firm

In the letter, include the company's entire name. Include both names if your firm conducts business under a name other than its formal business name. This also helps the reader in verifying the letter's legitimacy.

Example: Sunshine Animal Veterinary Associates, LLC. DBA Sunshine Animal Hospital

Related: How to Write an Effective Recommendation Letter

7. Describe the employee's time with your firm

Include the employee's start date and end day of employment with the organisation. If they're still working for the organisation, you can put now as their termination date. Include the date of the employee's last day of work if it is in the future, if you know the specific day.

Example: Kumar's employment with our company began on 1 April 2018 and will end on 1 September 2021.

Related: What Is a Relieving Letter? Definition, Format and Example

8. Describe the staff

Write a concise summary of the employee's work habits, abilities, knowledge, experience, strength and performance as they relate to the position for which they're applying. You can accomplish this more effectively if the employee gives you a copy of the job description. You may write your description in a way that demonstrates that the employee possesses the exact skills and expertise that the new business seeks.

Example: Suhaimi's responsibilities included instructing his team on their sales process, encouraging his team, tracking his team's productivity and helping his team in reaching sales objectives as necessary.

Related: Employment Reference Letter: Definition and How To Write One

9. Make a positive comment regarding the employee's future to conclude the letter

Include a message informing the employer that the employee is leaving your firm of their own free will and wishing them the best of luck in the future. This informs the employer that the employee is departing amicably. By doing so, you can demonstrate that the employee was careful to maintain a positive professional relationship with the company.

Example: Aiden's decision to leave our firm was entirely his own, based on his desire to further his career and we wish him the best of luck in his future pursuits.

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10. Add a signature line

Include a signature line with a professional concluding statement, your signature, your written name, the company designation and the firm's seal. Because a corporate experience letter is a formal document, it's important that a company administrative official writes it. This use of the company seal makes the document an official one.

The models shown are for illustration purposes only, and may require additional formatting to meet accepted standards. Please note that none of the companies, institutions or organisations mentioned in this article are affiliated with Indeed.

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