A Guide on How To Introduce Yourself to New Colleagues

By Indeed Editorial Team

Updated 21 November 2022 | Published 2 August 2021

Updated 21 November 2022

Published 2 August 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Properly introducing yourself to your new colleagues can help smooth your transition into a new work environment. It enables you to build positive, friendly relationships at work with people who can offer you important guidance during your first days at your new job. By following a few key strategies, you can make sure to introduce yourself to your team in a memorable way. In this guide, we review how to introduce yourself to new colleagues so that they'll remember you.

Related: 4 Types of Communication

How to introduce yourself to new colleagues

Regarding how to introduce yourself to new colleagues, some companies hold such introductions during orientation, while others let newcomers make connections on their own. Regardless of how your new company handles introductions, seeking opportunities to introduce yourself properly can establish a solid foundation for a happy and rewarding work life. Here are eight steps to help you make introductions to new colleagues:

1. Base your introduction on your environment

Consider your new work environment and determine whether to introduce yourself in a casual or formal way. Make sure your approach suits your company's style and culture. Whether the work environment is relaxed or formal, you can usually include your name and job title in your introductions.

Example: 'Hi, Dewi here. I'm the new operations manager.'

Depending on your working arrangement or specific circumstances, you might also end up introducing yourself to a team virtually. In these instances, the way you communicate is generally going to be the same as if you introduced yourself in person. It becomes more important to speak clearly, project your voice and verify that everyone can hear you clearly before you begin.

Example: 'Hi everybody. Can everyone hear me okay? Good! My name is Seow Chun Heng. I'm your new event marketing manager. I have 10 years of experience marketing a wide array of events, from conferences to fundraisers. I'm good at getting the right people and the right ideas in a particular venue. However, I cannot produce great marketing results all by myself, which is why I need your utmost commitment and cooperation. Together, we can use our talents to get people excited about the events we promote. I'm excited to work with all of you.'

Related: Interpersonal Skills: Definition and Examples

2. Take advantage of your company's orientation programme

Orientation is one of the best times to introduce yourself to your new colleagues. If your new employer has an orientation programme, take advantage of the opportunity to introduce yourself to as many colleagues as possible. Having a more senior employee with you can make introductions easier and more comfortable.

The manager or colleague showing you around may help you with the introductions, so you don't have to approach anyone by yourself. Typically, they may introduce you to your team members, colleagues in the same department and other people whom you may interact with often. Whenever you meet a new coworker during the orientation session, you can use the speech you prepared to introduce yourself.

Related: Colleague vs. Coworker (Plus Definitions And Examples)

3. Ask for a team introduction

Your team members are among the first people you can get to know because you may be working with them most frequently. If the person who conducts the orientation doesn't introduce you to your team, take the initiative to ask for an opportunity to meet your team members. Let them know you're keen to get to know everybody in your team or department.

Example: 'I've already met a few people this morning, but I'd like to get to know the people I'll be working with more closely. Do we have enough time for me to meet my team members?'

If possible, it's better to introduce yourself to your team members one by one. This makes it easier for you to talk to each of them in the future and gives you more opportunities to practise introducing yourself to coworkers. In this case, you can express your excitement for the opportunity to work with them.

Example: 'I'm Rashid, the new social media marketing manager. It's a pleasure to meet you. I'm excited to be a part of the team.'

Related: How To Take Initiative in Your Workplace (With Examples)

4. Make an introduction to the other teams

It's important to introduce yourself to your colleagues on the other teams because it can help to create a favourable environment and encourage everyone to work more efficiently. Often, you're going to work with different departments and teams in your company, so striving to develop a meaningful connection with these groups quickly can be beneficial.

Try to identify the people that you're going to work with regularly and introduce yourself to them in an approachable but professional manner. If you're uncertain about who your colleagues are, try consulting your manager or a human resource professional to make formal introductions between yourself and the teams that relate to your position. However, if you're comfortable enough, consider making the personal introductions yourself.

Example: 'Hi Weng Fai. I'm Kamarudin Hashim, but you can just call me Kam. I'm one of the graphic designers on the art team. It's really great to meet you. I'm really excited for us to work together soon.'

Related: How To Be Professional at Work in 20 Steps (Plus 5 Qualities)

5. Identify more chances to introduce yourself

Discovering more chances and opportunities to make a proper introduction can help you establish meaningful connections and friendships with others in your organisation. Though you may not be able to introduce yourself during the orientation process, there are other methods and situations when you can do so. Consider introducing yourself at the first group meeting or wait for your manager to formally introduce everyone. Depending on the schedule of the meeting, you might try to ask them when the best time for introductions is. You could also make casual introductions to the attendees sitting next to you.

Unless you're a speaker or someone calls upon you to introduce yourself, it's usually proper to wait until after the meeting is over. If you can introduce yourself during the meeting, identify the most appropriate way to do so. For formal introductions, try to be brief so others can have a chance to introduce themselves and so that meeting interference remains minimal.

Example: 'Hey, my name is Ravindran. This is my second month as a financial analyst here.'

You could also use your casual and brief introduction prior to a meeting for explaining a little more about yourself to your colleagues. Asking questions about the meeting can make the introduction more friendly as well.

Example: 'It's really nice to meet you, Sam. I'm Nurul, a new vet technician. Do you have any idea what the purpose of this meeting is?'

Related: 14 Examples on How To Start a Conversation in the Workplace

6. Ask useful questions

Asking useful questions to your colleagues following everyone's introductions helps to establish a personal and friendly connection while also establishing an initial professional bond. This can develop into a positive interpersonal relationship for future engagements. As you get to know your coworkers and talk with them for the first time, it's generally most appropriate that you ask questions that are related to the job until you form a closer connection with one another.

You could inquire about their position or ask if you may end up working together in the future. You might also ask about how long they've been with the company. Just make sure that your questions are clear and specific.

Related: How To Improve Communication Skills (With Definition and Examples)

7. Review your employer's organisational chart

It's important to take some time to review the company's organisational chart so you can identify all of your colleagues and determine which ones you may prioritise to communicate. Sometimes a company provides their employees with resources and materials about important organisational figures and seating arrangements. You can consult with a human resources professional or your manager if you don't have these resources readily available.

Refer to the organisational chat or seat arrangements to help you find all the coworkers on your team and where they're located within the company. When a company has numerous employees, these types of charts can be particularly beneficial by helping you find your primary contacts. Once you've identified your most prominent colleagues, introduce yourself accordingly.

Example: 'Hey, you're Aminah right? I'm Kong Meng, one of the producers here at the agency, and I believe we may be working together on the upcoming soundtrack.'

Related: How To Introduce Yourself in an Email

8. Follow up your introduction with an email

You can boost the connections you've made with your colleagues by emailing them after your initial meeting. This is especially beneficial for the professionals who you can expect to work closely with your team. A follow-up email may be brief and specific. Thank them for helping you, and offer your assistance if they need it in the future.

Example: 'Hello Hazril, it was so nice meeting you today. I just wanted to thank you for helping me get situated after the orientation. If there's any way that I can be of help in the future, please don't hesitate to ask. Regards, Lim Kheng Huat'

Related: Writing a New Employee Welcome Email With Template

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