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    • We are seeking a highly professional and service-oriented office administrator to lead front-of-house operations and support workplace experience across the…
    • View all HDI GLOBAL SE SINGAPORE jobs - Singapore jobs - Office Administrator jobs in Singapore
    • Salary Search: Office Administrator - (1 year contract)_ salaries in Singapore
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Job Post Details

Office Administrator - (1 year contract)_ - job post

HDI GLOBAL SE SINGAPORE
Singapore
$3,500 - $4,500 a month - Contract
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Job details

Pay

  • $3,500 - $4,500 a month

Job type

  • Contract

Location

Singapore

Full job description

Company Overview

HDI Global SE, part of the Talanx Group, is a leading industrial insurer operating in Singapore since 2012. It provides tailored insurance solutions to SMEs and corporates, with a presence in over 150 countries through branches, subsidiaries, and partners.

Job Summary

We are seeking a highly professional and service-oriented office administrator to lead front-of-house operations and support workplace experience across the office. This role will focus on guest experience, meeting and event support, and workplace coordination, ensuring a welcoming, well-managed, and professional office environment.

Responsibilities

  • Greet and serve as the first point of contact for all visitors, clients, and brokers, ensuring a consistent and professional welcome
  • Manage reception desk operations by handling calls, enquiries, and coordinating visitor access efficiently
  • Maintain reception and front-of-house areas to meet high corporate standards continuously
  • Oversee visitor registration, security protocols, and access coordination to ensure safety and smooth entry
  • Deliver a seamless guest journey from arrival through departure, enhancing visitor satisfaction
  • Coordinate internal meetings and client/broker engagements by managing scheduling, room setup, AV equipment, materials, and refreshments
  • Organize event logistics including catering, signage, and guest arrangements to support successful office events
  • Provide on-site support during office events to ensure smooth execution and a positive experience
  • Represent front-of-house professionally during key events and visits
  • Maintain a well-presented, organized, and guest-ready office environment at all times
  • Oversee meeting rooms, pantry areas, and shared spaces to uphold workplace standards
  • Prepare the office for senior leadership visits and important stakeholder meetings
  • Monitor workplace experience elements such as cleanliness, setup, and hospitality readiness to maintain a welcoming atmosphere

Preferred competencies and qualifications

  • 2–5 years of experience in reception, front-of-house, hospitality, or workplace coordination roles
  • Experience working in a corporate or client-facing environment
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