Facility Service Specialist Agency jobs

CompanyOverview:

For over 10 years, we’ve been shaping Singapore’s construction landscape with one mission: building a greener, smarter tomorrow. As ACMV specialists, we design energy‑efficient systems that cut carbon footprints and make spaces cleaner, healthier, and future‑ready. Our team is curious, passionate, and driven to push boundaries—every project is a chance to leave a lasting impact.

Why You’llLove It Here

Career Growth: Clear pathways to senior roles

Team Spirit: Work with mentors who care about your success

Impact: Be part of projects that shape communities

Culture: Positive, collaborative, and future‑focused

What We Offer

• Opportunities to work on diverse projects across multiple facilities.
• Mentorship and guidance from experienced professionals.
• A supportive environment that fosters innovation, collaboration, and career growth.

Role Overview

The Facility Executive plays a key role in ensuring smooth facility operations by managing documentation, coordinating with vendors and clients, and supporting the Facility Manager in daily responsibilities. This role combines administrative precision with on‑ground involvement, requiring strong organizational skills, attention to detail, and the ability to communicate effectively across stakeholders.

Responsibilities:

• Handle facility‑related paperwork, documentation, and reporting to ensure compliance and audit readiness.
• Track schedules, maintenance activities, and project timelines; follow up with vendors, contractors, and clients to ensure timely completion of tasks.
• Prepare meeting agendas, take minutes, and provide prompt updates to the Facility Manager and relevant stakeholders.
• Support the Facility Manager in supervising outsourced contractors and service providers, including monitoring performance and coordinating corrective actions.
• Assist in planning and implementing preventive maintenance schedules, facility upgrades, and improvement projects.
• Conduct site walkthroughs and inspections when required, reporting findings and ensuring issues are addressed promptly.
• Collaborate with cross‑functional teams (e.g., Operations, EHS, Quality Assurance) to align facility support with organizational needs.
• Maintain accurate records of incidents, maintenance activities, and vendor communications.
• Participate in emergency response planning, drills, and compliance audits as needed.

Requirements

• Diploma or higher in Facilities Management or equivalent.
• FM certification required (SIFMA accreditations are welcome too).
• Fresh graduates are welcome to apply
• Strong organizational and documentation skills, with the ability to prepare audit‑ready records.
• Good communication and interpersonal skills to liaise effectively with vendors, clients, and internal teams.
• Ability to multitask and manage priorities in a dynamic environment.
• Hands‑on approach with readiness to support ground operations when required.
• Proactive, detail‑oriented, and reliable.
• Team player with a collaborative mindset.
• Comfortable balancing administrative responsibilities with occasional operational duties.

Pay: $3,400.00 - $4,000.00 per month

Work Location: In person