Job Summary

We are seeking a proactive Personal Assistant to deliver comprehensive administrative and personal support, managing schedules, coordinating travel, and handling confidential matters with professionalism and discretion in a dynamic environment

Responsibilities

Manage and coordinate calendars, meetings, and appointments to optimize time and priorities

Schedule, confirm, and organize personal and business commitments efficiently

Track and ensure timely payment of personal bills to maintain financial order

Liaise with vendors, service providers, government agencies, business contacts, and stakeholders to facilitate smooth operations

Act as a personal concierge by booking restaurants, making travel arrangements, securing tickets and appointments, and coordinating lifestyle requests

Prepare detailed travel itineraries including accommodation, transport, and logistics for seamless travel experiences

Travel overseas at short notice when required to support business or personal needs

Handle confidential information with discretion to maintain privacy and trust

Perform additional administrative and ad hoc duties as assigned to support overall effectiveness

Required competencies and certifications

Strong organizational and time management skills demonstrated by managing complex schedules and priorities

Excellent verbal and written communication skills in English to interact clearly and professionally

Proficiency in Microsoft Office, Google Workspace, and common productivity tools to enhance efficiency

Tech-savvy with the ability to quickly learn and apply new applications for improved workflow

Ability to multitask, prioritize effectively, and work independently with minimal supervision to meet deadlines

Resourcefulness and strong problem-solving skills to address challenges proactively

High level of integrity, professionalism, and confidentiality in handling sensitive information

Flexibility to work outside regular hours when required to meet urgent demands

Possession of a valid passport and readiness to travel overseas on short notice for business or personal support

Preferred competencies and qualifications

Previous experience as a Personal Assistant, Executive Assistant, Office Manager, or similar role to bring relevant expertise

Experience coordinating travel and managing complex schedules to ensure smooth logistics

Established network or familiarity with restaurants, hotels, concierge services, and lifestyle bookings to enhance service quality

Other Information

Location: Singapore

Employment Type: Full-Time

Salary: From SGD $3,000/month (Negotiable based on experience, skills, and capabilities)

Benefits include exposure to local and international travel, significant autonomy, professional development opportunities, and performance-based salary reviews and bonuses

Shiplah! is a Singapore freight-forwarding company providing end-to-end logistics solutions, including sea freight, container consolidation, customs clearance and delivery services.