Handle and maintain all Accounts Receivable (AR) transactions for the Group.
Monitor and record daily sales, billing and collection transactions accurately and timely.
Match collections against the daily POS sales system, including cash, credit/debit card, e-wallet, online payment and other payment channels, where applicable.
Reconcile daily sales between POS, pump system, sales reports, bank collections and accounting records.
Investigate and follow up on differences such as short/over collections, unidentified receipts, void transactions and timing differences.
Prepare and issue customer invoices, debit notes and credit notes for credit sales, C-store sales, rental, services and other applicable income.
Ensure recurring billing and other regular billings are raised accurately and on time.
Maintain customer accounts and monitor outstanding balances.
Prepare and review AR aging and collection reports.
Follow up with customers and relevant Operations PICs on overdue accounts and outstanding payments.
Monitor customer credit terms and credit limits and highlight overdue or high-risk accounts to the Accounts Manager.
Perform customer statement reconciliation and resolve discrepancies, short payments, overpayments and unapplied receipts.
Monitor and reconcile daily cash deposits and bank collections against station sales records.
Ensure all collections are properly allocated to the correct customer, invoice, company and accounting period.
Coordinate with Retail / Operations teams to obtain supporting documents and resolve sales or collection discrepancies.
Ensure proper revenue and collection cut-off at month-end.
Prepare AR closing schedules, aging reports, collection reports and sales-versus-collection reconciliation for month-end closing.
Assist in the preparation of monthly management accounts and closing reports.
Ensure AR transactions and supporting documents comply with Singapore accounting policies, applicable Singapore laws and regulations, and Group internal policies.
Assist with GST, GST reporting, InvoiceNow requirements and other applicable Singapore tax compliance matters relating to AR.
Maintain proper documentation and filing of invoices, receipts, collection records and reconciliation schedules.
Provide supporting documents and schedules for audit, tax and other statutory requirements.
Record and reconcile inter-company receivables and other group transactions where applicable.
Monitor unusual or abnormal AR movements and promptly report significant issues to the Accounts Manager.
Work closely with Retail and Operations to ensure accurate sales recording and timely collection.
Provide backup support to AP and GL / Closing functions when required or instructed by the Accounts Manager.
Assist with bank reconciliation, inventory checking and month-end closing activities when required.
Ensure compliance with Singapore Financial Reporting Standards (SFRS), applicable Singapore tax requirements, GST requirements and Group accounting policies, as relevant to the position.
Identify opportunities to improve the sales reconciliation, collection and AR processes.
Perform any other accounting and finance duties assigned by the Accounts Manager.