Secretary jobs

Job Summary

We are seeking a highly professional and dependable Chairman’s Personal Assistant to provide comprehensive lifestyle, travel, and executive administrative support. This role requires a discreet, detail-oriented individual who is comfortable working in a fast-paced global environment and supporting high-level personal and business activities.

Responsibilities

Manage the Chairman’s daily schedule by coordinating meals, transportation, and accommodation to ensure seamless daily operations

Coordinate health-related matters by scheduling medical appointments and annual health check-ups to maintain wellbeing

Arrange and manage international travel itineraries for business and personal trips, including flight and hotel bookings, visa arrangements, and travel documentation to facilitate smooth travel experiences

Accompany the Chairman on overseas trips as required and provide on-ground support to address any immediate needs or changes

Execute the Chairman’s instructions accurately while maintaining strict confidentiality of sensitive information

Coordinate meetings and communicate effectively with internal and external stakeholders to support decision-making and collaboration

Provide proactive support to anticipate and resolve operational challenges, ensuring efficient daily workflow

Preferred competencies and qualifications

Proven experience as a Personal Assistant, demonstrating the ability to manage complex schedules and travel arrangements

Experience supporting CEOs or high-net-worth individuals, enhancing the ability to handle high-level personal and business activities

Strong organisational and multitasking abilities to manage competing priorities effectively

Calm, professional, and detail-oriented mindset to maintain accuracy and composure under pressure

Willingness to travel internationally and adapt to a fast-paced environment

High level of integrity and confidentiality in handling sensitive information

Other Information

EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)

EA Personnel Name & Registration Number: Keith Wong (R24125987)

SMTP Consult Pte Ltd is a family office concierge service firm that caters to our client’s needs as they immigrate to Singapore. Our goal is to help our clients with their relocation needs as they settle in Singapore and provide bespoke services based on their specific requirements.